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HA. Ihavandhoo Council

Laws & policies

The laws, regulations, policies and procedures that govern the council.

Acts of the People's Majlis that establish and govern island councils.

  • Decentralization Act (Law 7/2010)

    pdf1.9 MB17 June 2010Law 7/2010

    Download

01

Stages of decision-making

How an idea becomes a council decision.

  1. 01

    Proposal

    A councillor, committee or the Secretariat puts the matter on the agenda.

  2. 02

    Committee review

    The responsible committee studies the matter and makes a recommendation.

  3. 03

    Sitting and vote

    The full council debates the matter and votes. The result is recorded in the minutes.

  4. 04

    Publication

    The decision is numbered and published in the decisions register.

  5. 05

    Implementation and review

    The Secretariat carries the decision out and reports progress to the council.

02

Records-management procedures

How the Council registers, protects, keeps and disposes of its records.

Every official record is registered, filed, protected and kept for a set period, then archived or disposed of under the Council's records procedure.

  1. 01Register: every incoming and outgoing document gets a reference number.
  2. 02File: the record is placed in the right file by subject and year.
  3. 03Protect: only authorised staff may open it, and confidential records are locked.
  4. 04Retain: each type of record is kept for its retention period.
  5. 05Archive or dispose: after that period the record is archived or destroyed with the Secretary General's approval.
See the full procedure

03

Information held by the Secretariat

The kinds of information the Secretariat keeps.

  1. 01

    Council decisions, agendas and minutes

    Kept permanently by the Council Affairs unit.

  2. 02

    Budget, accounts and procurement files

    Kept by the Finance and Procurement unit.

  3. 03

    Staff and recruitment records

    Kept by the Administration and HR unit. Personal files are confidential.

  4. 04

    Applications, permits and complaints

    Kept by the Civil Registry and Community Services unit.

  5. 05

    Project, land and planning files

    Kept by the Planning, Projects and Land unit.

  6. 06

    Requests for information and replies

    Kept by the Information Officer in the Records and Information unit.

04

Types of information published

What the Council publishes without being asked, and where to find it.

  1. 01

    Laws, regulations and policies

    This page.

  2. 02

    Decisions and minutes

    Decisions register and council meetings.

  3. 03

    Budget, financial statements and audits

    Transparency section.

  4. 04

    Tenders, jobs and announcements

    Notices section.

  5. 05

    Projects and their expenditure

    Projects section.

  6. 06

    Staff directory and contacts

    Council section.

  7. 07

    Forms and the service charter

    Forms and downloads.

05

Accountability standards and arrangement

The standards the Council holds itself to and who checks them.

  1. 01

    Decisions published within 7 days

    Every decision and the minutes are published within 7 days of the sitting.

  2. 02

    Replies within the legal time

    Requests for information are answered within the time set by the Right to Information Act.

  3. 03

    Annual audit

    The accounts are audited every year and the report is published.

  4. 04

    Quarterly reports

    Progress on the development plan and spending is reported every quarter.

  5. 05

    Complaints and appeals

    Residents can complain or appeal and follow the case until it is resolved.

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